General
1. These terms and conditions are subject to change without notice. The most up to date version is available at http://pncommunityhouse.weebly.com/hire-terms-and-conditions.html.
2. “Management” means Te Pū Harakeke—Community Collective Manawatū Incorporated, its delegates, or any other organisation which takes over the management contract for Hancock Community House.
3. Every first-time hirer must complete the New Hirer Application Form before any booking will be confirmed.
4. Bookings will not be approved for activities which are:
(a) Explicitly for commercial gain
(b) Religious in nature
(c) Personal social events, e.g. parties
5. Bookings which are (a) open to the public, or (b) political in nature are subject to the sole discretion of the management of Hancock Community House.
6. Use of Hancock Community House does not imply any endorsement of the hirer or their activities by either Hancock Community House management or the tenants of Hancock Community House. Publicity for events must not imply sponsorship or endorsement.
Use of facilities
7. Hirers will only have access to the room(s) which are specified in the booking confirmation email, and only within the time frame you have booked.
8. Set up and pack down time must be included in the booking window.
9. The booking does not include any use of car parking facilities.
10. Hirers must not store any items on the premises outside of the booking timeframe unless arranged with management in advance.
11. Hirers are welcome to use cutlery, crockery, and glassware from the kitchen. Please place all used items in the dishwasher, and turn this on if you fill it or are the last in the building.
12. The Double Room has 5 tables and 40 orange chairs. Kikorangi/Blue Room has 3 tables and 20 black chairs.
13. Hirers are responsible for setting up and putting away any tables and chairs etc. If you need extra chairs or tables, please ask at reception. We may be able to find some more for you.
Safety
14. Fire exits, egress routes and fire extinguishers must not be obstructed at any time.
15. During working hours, hirers are required to follow the instructions of staff and emergency services
16. During afterhours use, the hirer must be prepared to act as fire warden:
(a) Ensure that the warden is familiar with the nearest alarm call point.
(b) In the event of an evacuation, the warden must ensure that Fire and Emergency NZ is called on 111 (or 1-111 from the reception phone).
(c) The warden must conduct a sweep of the entire floor, including the bathrooms.
(d) All persons must assemble in the rear carpark or on the King Street footpath.
17. Hirers must comply with any relevant Health and Safety Legislation.
Damages and costs
18. The hirer will be liable for any additional costs incurred due to the hirers use of the building, including but not limited to: damage to the facility, theft, cleaning or waste removal, lost access cards, or emergency services call out fees.
Conduct
19. All hirers and visitors must adhere to the code of conduct for Hancock Community House which is displayed in the foyer.
20. Hirers must be considerate with your noise level, especially during working hours.
21. The entire premises of Hancock Community House is smoke and vape free, including the entrance and courtyard.
Cleaning
22. Hirers must leave the space clean and ready for the next user. This includes removing all decorations and rubbish. A vacuum is available in the white cupboard in the kitchen.
23. Hirers are responsible for placing rubbish and recycling into the separated bins provided. Any large items can be placed in the wheelie bins under the stairs in the courtyard.
24. Hancock Community House does not have glass recycling facilities, so please take glass off site with you for recycling.
Locking up
25. Please turn off the lights, and close and lock external doors and windows in the meeting room before you leave.
Cancellations
26. Please let us know as soon as possible if you no longer require the booking. Cancellations within 2 working days of your booking will not be accepted and you will still be liable for payment.
27. Management may refuse or cancel any booking that we consider may bring us, the building, or the tenants into disrepute, cause a risk to health and safety, or disrupt the ability of tenants to carry out their business.
After-hours bookings
28. Reception is open from 9am to 4pm, Monday to Friday. If you are using our facility after hours, we will provide either an access code or a swipe card for you to access the building.
29. It is the responsibility of the hirer to ensure that the access code is passed on to anyone in your group who requires it.
30. Weekend bookings will require an alarm code which will be provided to the person who makes the booking.
31. All hirers must vacate the premises by 10:45pm.
32. The automatic door is only unlocked from 9am-4pm, Monday to Friday. You can exit through this door by using the button on the wall to the right.
33. The small door beside the main entrance must not be left unattended if propped open for people arriving for your meeting. Please be vigilant to ensure other people do not come in.
34. If you are the last group in the building, please ensure all the foyer doors are locked and the back gate is closed.
Payment
35. Invoices for room bookings will be emailed to your nominated person by Te Pu Harakeke - Community Collective Manawatu the month following your booking. Please ensure you have provided us with correct contact details.
36. For COMMUNITY GROUPS using the Karaka/Orange and Kakariki/Green rooms only: Koha can be made by Bank Transfer into the following bank account: 03-0726-0484243-002. Please include your name/organisation as a reference. We suggest $10 per hour. Corporate hirers will be invoiced.
37. Invoices must be paid by the due date listed. Overdue invoices may jeopardise future bookings.
Code of Conduct
We are committed to creating a welcoming and safe environment for everyone who visits our building. To ensure that everyone feels respected and valued, we have established this code of conduct.
Respect: We expect all clients to treat each other, our staff, and our facilities with respect. Please be courteous and mindful of others' feelings and needs.
Diversity and Inclusion: We celebrate diversity and promote an inclusive environment where everyone feels welcome and valued. Discrimination, harassment, or any other form of intolerance will not be tolerated.
Safety: We prioritise the safety of all clients and staff members. Please do not engage in any behaviour that may cause harm to others or damage to our facilities.
Children: Children must be supervised by a caregiver at all times.
Noise Level: Please be mindful of the noise level in our building, especially in areas where clients may be receiving services. Loud or disruptive behaviour may disturb others and interfere with our operations.
Personal Property: Please take responsibility for your personal property while in our building. We are not responsible for lost or stolen items.
Compliance: Please comply with all signs, rules, and instructions from staff within our building. Failure to do so may result in being asked to leave.
Prohibited items: For the safety of all clients and staff members, the following items are strictly prohibited in our building: alcohol or drugs, weapons (including toy weapons), gang emblems or animals (except service animals). Any attempt to bring these items into our building will result in immediate expulsion and potential legal action.
Please wheel any bikes or scooters through to the bike rack. Smoking or vaping is not permitted on the property, including the courtyard.
Thank you for your cooperation in maintaining a positive and welcoming environment for everyone. We appreciate your commitment to this code of conduct and look forward to serving you.
1. These terms and conditions are subject to change without notice. The most up to date version is available at http://pncommunityhouse.weebly.com/hire-terms-and-conditions.html.
2. “Management” means Te Pū Harakeke—Community Collective Manawatū Incorporated, its delegates, or any other organisation which takes over the management contract for Hancock Community House.
3. Every first-time hirer must complete the New Hirer Application Form before any booking will be confirmed.
4. Bookings will not be approved for activities which are:
(a) Explicitly for commercial gain
(b) Religious in nature
(c) Personal social events, e.g. parties
5. Bookings which are (a) open to the public, or (b) political in nature are subject to the sole discretion of the management of Hancock Community House.
6. Use of Hancock Community House does not imply any endorsement of the hirer or their activities by either Hancock Community House management or the tenants of Hancock Community House. Publicity for events must not imply sponsorship or endorsement.
Use of facilities
7. Hirers will only have access to the room(s) which are specified in the booking confirmation email, and only within the time frame you have booked.
8. Set up and pack down time must be included in the booking window.
9. The booking does not include any use of car parking facilities.
10. Hirers must not store any items on the premises outside of the booking timeframe unless arranged with management in advance.
11. Hirers are welcome to use cutlery, crockery, and glassware from the kitchen. Please place all used items in the dishwasher, and turn this on if you fill it or are the last in the building.
12. The Double Room has 5 tables and 40 orange chairs. Kikorangi/Blue Room has 3 tables and 20 black chairs.
13. Hirers are responsible for setting up and putting away any tables and chairs etc. If you need extra chairs or tables, please ask at reception. We may be able to find some more for you.
Safety
14. Fire exits, egress routes and fire extinguishers must not be obstructed at any time.
15. During working hours, hirers are required to follow the instructions of staff and emergency services
16. During afterhours use, the hirer must be prepared to act as fire warden:
(a) Ensure that the warden is familiar with the nearest alarm call point.
(b) In the event of an evacuation, the warden must ensure that Fire and Emergency NZ is called on 111 (or 1-111 from the reception phone).
(c) The warden must conduct a sweep of the entire floor, including the bathrooms.
(d) All persons must assemble in the rear carpark or on the King Street footpath.
17. Hirers must comply with any relevant Health and Safety Legislation.
Damages and costs
18. The hirer will be liable for any additional costs incurred due to the hirers use of the building, including but not limited to: damage to the facility, theft, cleaning or waste removal, lost access cards, or emergency services call out fees.
Conduct
19. All hirers and visitors must adhere to the code of conduct for Hancock Community House which is displayed in the foyer.
20. Hirers must be considerate with your noise level, especially during working hours.
21. The entire premises of Hancock Community House is smoke and vape free, including the entrance and courtyard.
Cleaning
22. Hirers must leave the space clean and ready for the next user. This includes removing all decorations and rubbish. A vacuum is available in the white cupboard in the kitchen.
23. Hirers are responsible for placing rubbish and recycling into the separated bins provided. Any large items can be placed in the wheelie bins under the stairs in the courtyard.
24. Hancock Community House does not have glass recycling facilities, so please take glass off site with you for recycling.
Locking up
25. Please turn off the lights, and close and lock external doors and windows in the meeting room before you leave.
Cancellations
26. Please let us know as soon as possible if you no longer require the booking. Cancellations within 2 working days of your booking will not be accepted and you will still be liable for payment.
27. Management may refuse or cancel any booking that we consider may bring us, the building, or the tenants into disrepute, cause a risk to health and safety, or disrupt the ability of tenants to carry out their business.
After-hours bookings
28. Reception is open from 9am to 4pm, Monday to Friday. If you are using our facility after hours, we will provide either an access code or a swipe card for you to access the building.
29. It is the responsibility of the hirer to ensure that the access code is passed on to anyone in your group who requires it.
30. Weekend bookings will require an alarm code which will be provided to the person who makes the booking.
31. All hirers must vacate the premises by 10:45pm.
32. The automatic door is only unlocked from 9am-4pm, Monday to Friday. You can exit through this door by using the button on the wall to the right.
33. The small door beside the main entrance must not be left unattended if propped open for people arriving for your meeting. Please be vigilant to ensure other people do not come in.
34. If you are the last group in the building, please ensure all the foyer doors are locked and the back gate is closed.
Payment
35. Invoices for room bookings will be emailed to your nominated person by Te Pu Harakeke - Community Collective Manawatu the month following your booking. Please ensure you have provided us with correct contact details.
36. For COMMUNITY GROUPS using the Karaka/Orange and Kakariki/Green rooms only: Koha can be made by Bank Transfer into the following bank account: 03-0726-0484243-002. Please include your name/organisation as a reference. We suggest $10 per hour. Corporate hirers will be invoiced.
37. Invoices must be paid by the due date listed. Overdue invoices may jeopardise future bookings.
Code of Conduct
We are committed to creating a welcoming and safe environment for everyone who visits our building. To ensure that everyone feels respected and valued, we have established this code of conduct.
Respect: We expect all clients to treat each other, our staff, and our facilities with respect. Please be courteous and mindful of others' feelings and needs.
Diversity and Inclusion: We celebrate diversity and promote an inclusive environment where everyone feels welcome and valued. Discrimination, harassment, or any other form of intolerance will not be tolerated.
Safety: We prioritise the safety of all clients and staff members. Please do not engage in any behaviour that may cause harm to others or damage to our facilities.
Children: Children must be supervised by a caregiver at all times.
Noise Level: Please be mindful of the noise level in our building, especially in areas where clients may be receiving services. Loud or disruptive behaviour may disturb others and interfere with our operations.
Personal Property: Please take responsibility for your personal property while in our building. We are not responsible for lost or stolen items.
Compliance: Please comply with all signs, rules, and instructions from staff within our building. Failure to do so may result in being asked to leave.
Prohibited items: For the safety of all clients and staff members, the following items are strictly prohibited in our building: alcohol or drugs, weapons (including toy weapons), gang emblems or animals (except service animals). Any attempt to bring these items into our building will result in immediate expulsion and potential legal action.
Please wheel any bikes or scooters through to the bike rack. Smoking or vaping is not permitted on the property, including the courtyard.
Thank you for your cooperation in maintaining a positive and welcoming environment for everyone. We appreciate your commitment to this code of conduct and look forward to serving you.
